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Employee Termination Protocol
Step-by-step procedure for compliant employee termination
Given / When / Then
GIVENGIVEN a decision to terminate an employee,
WHENWHEN HR initiates the process,
THENTHEN follow documented procedure: legal review, documentation, notification, offboarding.
Procedure Actions & Checkpoints
5 itemss1▶
Review contract, labor law, protected status
1_to_5_daysg1♦
Protected class or on leave?
after_s1interactiveNo - proceedYes - escalate
s2▶
Prepare termination letter and final pay
before_meetings3▶
Conduct termination meeting with HR present
day_ofs4▶
Revoke access, collect property, update systems
same_dayCritical Rules
1 itemscr1•
Never terminate during FMLA/disability leave without legal clearance
Inputs
2 itemstermination_reasonEnum
employee_tenureNumber
Outputs
1 itemsguidanceProcedureGuidance
Supporting Evidence
1 itemsSHRM Termination Guide